Sec 15-1823. Identification numbers; social security numbers

A. From and after June 30, 2002, if a university under the jurisdiction of the Arizona board of regents assigns an individual identification number to faculty, staff or students at a university, the identification number shall not be identical to the individual's social security number. Notwithstanding subsection B of this section, if a student was assigned an identification number after June 30, 2006, in connection with the student accountability information system established by section 15-1041, the identification number assigned to that student by the university shall correspond to or reference the identification number assigned to that student in connection with the student accountability information system. The student shall provide the student accountability information system number to the university. The school district or charter school shall provide the student with the student accountability information system number upon request. The university shall not allow the display of the individual's social security number, or any four or more consecutive numbers contained in the individual's social security number, on any internet site maintained by the university or other publicly accessible document for any purpose.

B. If a community college or community college district assigns an individual identification number to faculty, staff or students at a community college that is identical to an individual's social security number, the community college or community college district shall not allow the display of an individual's social security number, or any four or more consecutive numbers contained in the individual's social security number, on any internet site maintained by the community college or community college district or other publicly accessible document for any purpose.

C. Notwithstanding subsection B of this section, if a student was assigned an identification number after June 30, 2006, in connection with the student accountability information system established by section 15-1041, the identification number assigned to that student by the community college or community college district shall correspond to or reference the identification number assigned to that student in connection with the student accountability information system. The student shall provide the student accountability information system number to the community college. The school district or charter school shall provide the student with the student accountability information system number upon request. A community college or community college district shall assign any other student an identification number that is not identical to the student's social security number. Beginning January 1, 2004, if a high school student is enrolled in a college course offered by a community college district pursuant to section 15-1821.01, the identification number assigned to that student pursuant to this subsection shall correspond to the identification number assigned to that student in connection with the student accountability information system established by section 15-1041. A community college or community college district shall notify students of the option to obtain an individual identification number for no additional fee that is not identical to an individual's social security number in applications for admission, through telecommunications registration procedures, and in college catalogs. Notification in catalogs shall occur no later than June 30, 2000, or in the next printed edition of the catalog after the current one in print, whichever is sooner.

D. On the request of a faculty or staff member, a community college or community college district shall assign the faculty or staff member an identification number that is not identical to the faculty or staff member's social security number. A community college or community college district shall provide notification to faculty and staff members of the option to obtain an individual identification number that is not identical to a faculty or staff member's social security number.

E. This section does not exempt any regulated institution from any duty of compliance it may have with any federal law that may:

1. Regulate that institution's collection or use of social security numbers.

2. Protect the privacy rights of faculty, staff or students.

F. This section does not prohibit the electronic transfer of student transcripts between educational institutions.